a) Personal Information: Employee Identification Information: Name, employee ID, contact information (email, phone number), and job title. Attendance Data: Date, time, and location data when employees clock in or out for attendance. Leave Data: Leave requests, approval status, leave types (sick leave, vacation, etc.), and leave balance. b) Usage Data: App Usage Information: Data about how you interact with the app, including navigation data, features used, and performance metrics. Device Information: Information such as your device’s IP address, operating system, device model, and unique device identifiers. c) Location Data: If your employer has enabled location tracking for attendance, we may collect geolocation data when you clock in/out to verify your attendance at the specified work location. This location data will only be used for the purpose of managing attendance and verifying the work site. The app will ask for permission to access your device's location when required. d) Camera Data: The app may request access to your device’s camera if your employer uses the camera feature for purposes such as capturing employee photos, scanning QR codes for attendance, or other tasks related to employee management. The camera will only be used for the specific purposes outlined and will not be used for any other purpose without your consent. e) Call Log Data: The app may request access to your device’s call log to track work-related communications or verify certain activities related to employee performance. This data will be used solely for the purposes outlined by your employer and will not be shared with any third parties without your consent. 2. How We Use Your Information We use the collected information for the following purposes: Employee Management: To manage employee records, track attendance, and process leave requests. Attendance and Leave Management: To process attendance, manage leave requests, and calculate leave balances. Performance and Analytics: To analyze app usage and improve app functionality and user experience. Compliance: To comply with relevant legal and regulatory obligations, including tax and labor laws. Communication: To send notifications related to attendance, leave approvals, or important updates from your employer. 3. How We Protect Your Information We take the security of your personal information seriously and employ industry-standard practices to protect it. This includes: Encryption: Sensitive information, including login credentials and attendance data, is encrypted during transmission. Access Control: Access to personal information is restricted to authorized personnel only (e.g., HR managers, system administrators) and is protected by authentication mechanisms. Data Retention: We retain personal and attendance data only for as long as necessary for the purposes outlined in this policy or as required by law. However, please note that no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security. 4. Sharing Your Information We do not sell, trade, or rent your personal information to third parties. However, we may share your information in the following circumstances: With Your Employer: Your employer may have access to your attendance, leave, and other HR-related data, depending on their access rights within the app. Service Providers: We may share your information with third-party service providers that assist in providing the functionality of the app (e.g., hosting services, analytics providers). These third parties are required to adhere to strict data protection standards. Legal Compliance: We may disclose your information if required to do so by law, in response to legal processes (e.g., subpoenas), or to protect our legal rights and the rights of others. 5. Your Rights and Choices Depending on your location and applicable laws, you may have certain rights regarding your personal information, including: Access: You can request access to the personal data we hold about you. Correction: You can request corrections to any inaccurate or incomplete data we hold. Deletion: You may request that we delete your personal data, subject to certain exceptions (e.g., legal obligations). Opt-out of Notifications: You may choose to opt-out of receiving certain notifications related to the app’s functionality, such as leave approvals or attendance reminders. To exercise any of these rights, please contact your HR department or send a request to [email/contact]. 6. Children’s Privacy Our services are not intended for use by children under the age of 13. We do not knowingly collect or maintain personal information from children under 13. If we become aware that a child under the age of 13 has provided personal information, we will take steps to delete such information. 7. Data Retention We retain personal and attendance data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law or regulation. When data is no longer needed, we securely delete or anonymize it. 8. Third-Party Links Our app may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of those third parties before providing any personal information. 9. Changes to This Privacy Policy We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the updated Privacy Policy within the app or via other appropriate communication channels. The "Effective Date" at the top of this Privacy Policy will indicate when the most recent changes were made. 10. Contact Us If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: Email: roboeyelabs@gmail.com
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